fleet of vehicles

How to effectively manage your fleet of long-term rental vehicles?

Whether you are the head of a car rental agency, a transport or delivery company, a company with a mobility policy, etc., the management of your fleet of long-term rental vehicles must be done according to the rules. It's the best way to reduce operational costs and ensure customer satisfaction. Discover the best tips for managing your fleet of LLD vehicles.

Find an advantageous LLD offer for the company

The first step is to find an offer adapted to your company's activity. In this, Agilauto offers long-term rental for your fleet of vehicles. These are car rental solutions from Sustainable mobility, multi-brand and multi-market, of the Crédit Agricole group. Agilauto also reduces costs related to the acquisition of cars, including insurance and taxes.

This offer is customizable and can be adapted according to your needs and your repayment capacities. Plus, you can choose and configure your lease term, from 12 to 60 months. It is also possible to benefit from borrower insurance to cover the risks of death, disability or loss of employment.

Agilauto brings many advantages to companies wishing to implement a good management strategy for their fleet of LLD vehicles. In particular, the repayment conditions can be adapted to your needs, with customizable monthly payments and credit duration.

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Define a fleet management policy

It is important to define a management policy for your fleet of long-term rental vehicles before taking out financing. In particular, it is necessary to specify the objectives, the criteria for selecting vehicles, the conditions of maintenance and upkeep, the procedures for renewing the fleet, etc.

First, you must select the vehicles that best suit the needs of your business and your customers. Consider size, type, fuel consumption, reliability and cost of acquisition. Regular maintenance and repair planning is necessary to maintain the reliability and durability of the fleet. This precaution minimizes repair costs and guarantees the safety of drivers as well as passengers.

Additionally, it is strongly recommended that you develop clear and efficient processes to manage vehicle rentals or uses, including booking, invoicing, returns management, and damage verification processes.

Similarly, fleet fuel consumption needs to be monitored to reduce expenses and greenhouse gas emissions. Strategies such as optimizing routes and selecting fuel-efficient vehicles will help you keep fuel consumption to a minimum. Your fleet management policy should also include performance monitoring and process evaluation to identify areas for improvement.

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Track vehicle usage

As mentioned above, tracking long-term rental car usage is essential to effectively managing your fleet. Ensure that all vehicles are used in accordance with the previously established management policy. You can help yourself with fleet tracking tools such as GPS, telematics boxes, etc.

This task helps you understand how the vehicles in the fleet are used and how you can optimize them to meet your company's needs. It also helps you plan the rotation of the cars well. You'll better understand each car's fuel costs and identify savings opportunities. You can then take the most appropriate measures to reduce the fuel consumption of your fleet.

This type of tracking also allows you to evaluate the performance of each vehicle, to know which are the most efficient and the most reliable. It can then guide your future purchasing decisions. Plus, it helps you monitor damages and repairs. You will better understand the costs associated with each vehicle and can take steps to minimize damages and expenses.

Manage claims and insurance

To ensure the success of your fleet of long-term rental vehicles, you must know how to manage accidents, theft and vandalism. You also need to manage insurance well to minimize costs and risks to the business. Make sure you choose suitable insurance contracts and a clear claims management procedure.

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Every vehicle in your fleet should be covered by adequate insurance. To choose the right insurance policy, you will need to consider the type of car, the guarantees included in the contract and the applicable deductibles. We also recommend that you set up an accident reporting system, train drivers on the procedures to follow in the event of an accident and carry out regular safety and maintenance checks on your vehicles.

Optimize the fleet of long-term rental vehicles

Fleet optimization minimizes expenses while meeting business needs. You can carry out regular analyzes of vehicle usage and profitability, and then make adjustments accordingly. In particular, past rental data can help you identify the types of vehicles most in demand and the most frequent periods.

Offer a range of vehicles of different brands and categories to attract a wide range of customers. Make sure that each type of vehicle you offer corresponds to a well-defined profile. Also offer additional services such as leasing and financing to attract customers looking for flexible payment options.

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